When you are ready to create the batch file, click Run on the top right. In the Additional Options section, use the Print Sort Option drop-down to determine if you want the batch file to sort by Last Name or Student ID. Remove the erroneous file by clicking the Delete File button and then upload a corrected file before proceeding with the steps below. If you need to delete the file, click the Return button at the top left to exit the preview and return to the Process Transcripts page.
If the file is incorrectly formatted, you will see something similar to the image below with strange characters instead of EMPLIDs. You should see something similar to the image below with each row listing a UCID. To make sure your file mapped properly and the batch will run successfully, you can click the Preview Selection Results link on the right. You can then proceed with Upload File and follow the steps below.Ĭlick the magnifying glass in File Mapping field and select EMPLID_ONLY_TRANSCRIPTS. Click the Delete File button to the right of the Upload File button to remove the file. If you’ve run a batch before, the previous file you uploaded will still display. If this is your first time running a batch, click the Upload File button, and use the browse option to find, attach, and upload your file. In the Population Selection section, click the Population Selection box and select External File in the Selection Tool drop-down. Otherwise, if a student has a transcript hold, their transcript will not print in the batch. Note: If appropriate, you can click the Override Service Indicator box to ignore any transcript holds on records in your population. In the Request Options section, enter the number of transcript copies needed. Process Action: Request, Generate and Print On the Process Transcripts page, enter the following options in the top three drop-downs:Īcademic Institution: The University of Chicago NOTE: Do not include any spaces in your Run Control ID or it will not work. You will be able to use this same Run Control ID the next time you pull a batch of transcripts. Enter the run control ID you’d like to create (it can be your cNet, name, etc.) and click the Add button. If you do not have a Run Control ID, click on the Add a New Value tab. If you have a Run Control ID that you use for running other processes, select it by clicking Search in the Find an Existing Value tab. In the Student Services Work Center, click on the Batch Transcript Request link under the Report Pages menu. Once all ID’s have been entered, the file must be saved as a CSV (Comma delimited) (*.csv) file. The file should have no header row and all IDs should be in Column A, beginning with cell A1. Create your batch source file by entering the UCID/EMPLID in an Excel document.
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